Foreign companies in Poland

Supporting branches of foreign companies in Poland

• Analysis of the available forms of conducting business in Poland, considering the specific nature of the parent company's business and its needs.
• Selection of the appropriate form based on the right criteria. The available options include (most frequently chosen):

i) branch office of a foreign company
ii) representative office of a foreign company
iii) Sp. z o.o. - limited liability company
iv) S.A. - joint-stock company
v) other companies with registration in the National Court Register are very rarely chosen (SP. K. (limited partnership), PSA (simple joint-stock company), SP. J (general partnership))

• Collecting the required documents depending on the country of origin of the parent company
• Drafting the Articles of Association (if necessary)
• Obtaining entry in the National Court Register
• Obtaining entry in the register of foreign enterprises kept by the Minister of Labour Development and Technology
• Submission of all documents, e.g. to the Social Security Institution and the Tax Office, and entry in mandatory registers according to current requirements
• VAT and EU VAT registration
• Providing a virtual office service with electronic access to documents received

Comprehensive accounting:

• Bookkeeping
• Representation before the tax and social security authorities, cooperation, within the scope of the power of attorney, with the inspection authorities of the tax office, social security institutions, the National Labour Inspectorate, and the Labour Office.
• Tax qualification of documents received
• Maintenance of VAT registers
• Maintenance of fixed asset records
• Taking responsibility for the correct accounting of your company's taxes.

Concierge service:

• keeping electronic company records in an organised and structured manner in the Client Portal;
• issuing sales invoices;
• sending sales invoices to the e-mail addresses of the Principal's contracting parties;
• receipt of invoices for expenses from e-mails received by the Principal;
• receipt of invoices for expenses from the indicated supplier portals of the Principal and posting them on the Client Portal;
• preparing batch payments list for the bank;
• approval and making payments in accordance with the power of attorney granted by the Principal;
• monitoring receivables in the Client Portal;
• soft debt collection (at the request of the Principal);
• receiving bank statements and uploading them to the Client Portal.

HR and payroll services:

• maintenance of personnel files;
• providing customers with remote access to HR and payroll data via a secure connection using VPN technology (at the request of the Client);
• preparing payroll;
• assistance in drafting regulations governing work, remuneration, employee benefit fund;
• creating and maintaining personnel files in accordance with current legislation;
• drafting of employment contracts, annexes to contracts, certificates of employment and other documents relevant to the establishment and termination of the employment relationship;
• drafting civil law contracts (contract of mandate, contract of specific work, contract of specific work with transfer of copyright);
• advising on the correct billing of civil law contracts;
• preparation and submission to the Client of payroll batch payments lists ready to be imported into the bank;
• providing the Client via e-mail or traditional delivery of payment documents relating to monthly liabilities to the Social Security Institution and the Tax Office;
• preparation of annual information on collected advance income tax payments (PIT-4R, PIT-8AR, IFT-R);
• preparation of annual information on income (PIT-11, PIT-40);
• providing customers with remote access to HR and payroll data via a secure connection using VPN technology (at the request of the Client);
• calculation of allowances for the Employee Benefit Fund, etc.

Legal advisory services:

• day-to-day support of the company,
• corporate law, transformations, M&A transactions,
• real estate and construction law,
• consumer bankruptcies,
• drafting, reviewing, negotiating agreements to be concluded, including investment agreements,
• court disputes, including debt recovery litigation,
• copyright and industrial property law,
• GDPR - personal data protection,
• labour and social security law,
• legal audits of real estate and businesses.

Tax consultancy services:

• submission of requests for individual tax interpretations,
• developing strategies and analysing tax issues related to mergers and transformations of commercial law entities,
• ongoing tax advice for entrepreneurs on personal income tax, corporate income tax, value added tax, tax on civil law transactions, inheritance and donation tax, flat-rate income tax and fixed amount tax, real estate tax,
• audit and/or fiscal supervision,
• representing Clients in tax and fiscal penal proceedings,
• representing Clients in proceedings before the administrative courts, including the Supreme Administrative Court.

• we will audit your existing accounting and bookkeeping administration solutions,
• we will verify the correctness and efficiency of the organisation of the work of staff involved in accounting administration,
• we will develop an optimal model of cooperation between your company and our law firm,
• we will automate processes and improve the quality of information by using appropriate IT solutions,
• we will develop and implement an efficient and fast way of submitting accounting reports and information on tax due.